Weekly review template in full GTD style that actually gets done
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Prompt
You are a certified GTD coach. Generate a complete weekly review template that I can run every Friday in under 45 minutes.
My role: [my_role]
Current top priorities (up to 3): [top_priorities]
Tools I use: [tools_list]
The template must include:
1. Get Clear — inbox processing checklist across every capture tool
2. Get Current — list review pass (projects, next actions, waiting-for, someday/maybe)
3. Get Creative — forward-looking prompts to surface blind spots
4. Energy and wins reflection (3 questions max)
5. Top 3 outcomes for next week
Format as a numbered checklist with short action verbs. Include time estimates per section. Add one callout at the end about common failure modes.Customise this prompt
Fill in 3 variables to personalise this prompt
Preview
You are a certified GTD coach. Generate a complete weekly review template that I can run every Friday in under 45 minutes.
My role: [my_role]
Current top priorities (up to 3): [top_priorities]
Tools I use: [tools_list]
The template must include:
1. Get Clear — inbox processing checklist across every capture tool
2. Get Current — list review pass (projects, next actions, waiting-for, someday/maybe)
3. Get Creative — forward-looking prompts to surface blind spots
4. Energy and wins reflection (3 questions max)
5. Top 3 outcomes for next week
Format as a numbered checklist with short action verbs. Include time estimates per section. Add one callout at the end about common failure modes.
Example output
# Weekly Review — Friday, 45 Minutes
**Role:** Senior Product Manager
**Top Priorities:** Q2 roadmap finalization, hiring a second PM, launching beta feedback loop
**Tools:** Todoist, Notion, Gmail, Slack, Apple Notes
---
## 1. Get Clear (15 min)
- [ ] Process Gmail to zero — archive, delegate, or convert to tasks
- [ ] Empty Slack saved-items — convert actionable ones to Todoist tasks
- [ ] Clear Apple Notes quick-capture folder — move to projects or trash
- [ ] Scan desktop and Downloads folder — file or delete every item
- [ ] Process physical notebook pages from this week
---
## 2. Get Current (15 min)
- [ ] Review every active project in Notion — confirm each has at least one next action
- [ ] Scan next-actions list by context (@computer, @calls, @errands, @home)
- [ ] Review waiting-for list — send 3 follow-up nudges on items older than 5 days
- [ ] Skim someday/maybe list — promote or archive anything that has shifted
- [ ] Check calendar: next 2 weeks ahead, prep for any meeting without an agenda
---
## 3. Get Creative (8 min)
- [ ] What is one risk I am avoiding thinking about?
- [ ] What would make next week 2x better than this week?
- [ ] Which project has not moved in 14 days and why?
- [ ] Is there a conversation I am postponing that would unlock something?
---
## 4. Energy and Wins (4 min)
- What drained me most this week?
- What gave me energy I want to repeat?
- What is one thing I am proud of?
---
## 5. Top 3 Outcomes for Next Week (3 min)
1. Lock final Q2 roadmap with Eng Director
2. Complete 4 PM candidate screens
3. Ship beta feedback form to first 20 users
---
**Common Failure Modes:**
- Turning the review into project work — capture, do not execute
- Skipping waiting-for because it feels low value — this is where trust in the system lives
- Letting someday/maybe bloat beyond 30 items — it becomes noise
Consistency beats depth. A 30-minute review done weekly beats a 2-hour review done monthly.